Retention and Transfers

We have found conference proceedings with an EAST retention commitment, are these in-scope for EAST retention?

We are transferring some EAST materials to a shared storage facility. Can we transfer the retention commitments?

We've found some EAST retained material that have accompanying media (floppy discs / CD-ROMs). Are we required to keep the media? If the media is missing, should we request reallocation of the material to another library?

Per the EAST Major Operating Policies document, Retention Partners needing to transfer large numbers of retention commitments should follow the EAST Reallocation of Retention Commitments Process. How do you define large numbers?

How do I transfer a retention commitment to another holdings record? How does EAST keep track of these changes?

If a bibliographer orders a new print edition of a book and indicates the earlier edition can be withdrawn, but that earlier edition has been designated an EAST retention commitment copy, do we have to keep the older edition or can we transfer the retention note to...

If an item which had the retention commitment is missing, can the retention commitment be transferred to a different edition of the same title? Does this same protocol apply if there is difference in publication date or publisher?

Do we need to keep all volumes of a multi-volume set?

We see multiple copies of the same titles on our retention lists. Do we need to retain all copies?

We’ve identified a print monograph title we feel should be committed to retain for EAST.

 How can we discover if a title that we own has a retention commitment at another library? We are interested in weeding based on EAST retention commitments. 

We’ve discovered EAST retention commitments on materials that are not under the library’s direct control, e.g. a departmental library.

We’ve found some titles in our retention commitments that are bound with other titles that are not committed to retain. Should we add retention commitments to all titles in ‘bound with’ volumes?

We’ve found bound photocopies or other print facsimiles, or sections of monographs replaced with photocopied pages, which have a retention commitment on them. Should we keep the commitment?

We’ve discovered that the bibliographic data for an item for which we have a retention commitment does not match the book on the shelf. Can we withdraw the retention commitment?

We’ve identified a category of materials that have retention commitments but that we consider out of scope for this project and not worthy of retention. What should we do?

We've made some updates to retentions in OCLC. Do we need to update Gold Rush also? If so, how?