Serials and Journals

In Spring 2017, the EAST Executive Committee approved a proposal from the Center for Research Libraries (CRL) to carry out a collection analysis with member libraries interested in applying retention principles to serials and journals. Of the 47 Cohort 1 partners, 21 libraries participated in the pilot project. An appointed Serials and Journals Working Group, representing almost half of the Serial/ Journal Retention Partners, arrived at the decision to analyze journals and serials titles held by 4-6 of the participating libraries. These titles were considered to be ‘medium-rare’ and merited consideration for formal retention as they were at higher risk of being withdrawn than either the uniquely or widely held titles.


Cohort 1 Serials & Journals

Working with CRL, the working group set up parameters for the retention model, agreeing to focus on circulating print journals, and exclude any non-print formats, titles in special collections, and titles already in JSTOR. CRL provided the EAST Project Team and the Working Group with spreadsheet reports that fulfilled these parameters. CRL also identified title families that could be part of the retention process. The retention allocations totalled over 24,000 volumes, representing 5,167 titles across the participating 21 libraries.

The 21 serials and journals retention partners received their final retention allocations  in December 2017 and confirmed their final retentions in February 2018. Some of these libraries carried out a voluntary validation exercise at the volume level.


Cohort 2 Serials & Journals

In early 2018, the EAST Executive Committee approved CRL’s proposal for a second cohort of serials and journals retention partners. The work is expected to begin in March 2018. Financial support for this project is provided by EAST funds and EAST/CRL members through their membership in the Center for Research Libraries.


Rosemont Shared Print Alliance

As the logical next step to EAST’s work on serials, in January 2018 the project joined the Rosemont Shared Print Alliance, a “collaboration of regional programs interested in coordinating their efforts on a larger scale to ensure the retention of and access to print journal backfiles.” Becoming a Rosemont member allows EAST the opportunity to participate in, and help shape, the national conversation on shared print as it relates to serials and journals. Following Rosemont’s governance conventions, Susan Stearns (Boston Library Consortium) and Matthew Revitt (Shared Print Consultant) serve on the Rosemont Operations Committee. Peggy Seiden (Swarthmore College), EAST Executive Committee and Serials & Journals Working Group member, and Simon Neame (UMass Amherst), serve on the Rosemont Executive Committee.

EAST members approved the Rosemont Access Principles, which reflect existing EAST documentation regarding best practices for Inter-Library Loan. 

Final retention model for S/J Cohort 1

Libraries will review titles held by 4-6 EAST Serial & Journal Retention Partners, with the goal to retain 3 copies of each title, allocated to institutions with deepest holdings.

Exclusions due to scope:

Government documents  
Monographs/monographic series
Non-print format  

Exclusions based on keyword in title:

reference work
loose-leaf reference work
year books
fact books

Special allocation rules:

-Titles held at the Five Colleges Repository should not be also allocated to one of the Five Colleges; also works in the ACS Legacy Archives, American Physical Society, APA Journals, Institute of Physics, and Project Muse should not be allocated to individual Five College libraries even when not currently held by the Five Colleges Repository.

Individual Five Colleges institutions should not be asked to retain the same titles as each other if there are holdings elsewhere in the group. Five Colleges institutions should not be allocated more than 1 retention copy among them. This rule also applies to Trinity College and Connecticut College.


Page last updated 02/15/2018