We’ve received our retention proposal for serial and journal titles: are we required to check our shelves to validate that the titles are present?

No, we understand that it’s not feasible for all EAST members to carry out such work. However, based on the experiences of those libraries that have carried out shelf checks it can be useful to confirm that you actually own a title you are committing to retain, that the physical holdings match those recorded in the ILS (and submitted for the collection analysis), and material is in a usable/readable condition. Validation levels can be recorded in the 583 field.

Guidance for carrying out validation (both at the volume and issue level) can be found in our Member Resources.