[Sara Amato] 11:02:36 Okay, so welcome. To the east annual member meeting My name is Sarah Amado and I am the East Project manager. [Sara Amato] 11:02:48 Sure and I am really happy to see so many of you here today. I'm going to go over a few quick housekeeping slides and then we'll get the meeting going with an official welcome from the east board board of directors chair. [Sara Amato] 11:02:59 So first, the East code of conduct for meetings such as this is on the East libraries.org slash code of conduct webpage. [Sara Amato] 11:03:07 Issues can be reported directly to meeting hosts such as myself through chat or email to info at east libraries. [Sara Amato] 11:03:15 Org If you'd like captions for this meeting and for the breakout rooms you can turn on the zoom captioning. [Sara Amato] 11:03:22 Which you should see in your Zoom toolbar under show captions or under the more 3 dots. Show captions and just as a heads up we'll have a 10 min break between breakout room sessions shortly afternoon so which I could send you all virtually a snack for that. [Sara Amato] 11:03:39 Oh, and a reminder that the presentation section of this meeting is being recorded, so please keep your microphones off during presentations. [Sara Amato] 11:03:46 You'll have a chance to speak up during Q&A time or in the breakout rooms. We will not be recording the breakout rooms, so no worries there. [Sara Amato] 11:03:56 Feel free to speak freely. And we and your fellow East members enjoy putting faces to names. So if you're willing to have your camera on, we'd love to see you. [Sara Amato] 11:04:05 But of course we're having a cameras off day, totally understand that. Either way, please do rename yourself to include your institutional affiliation, which will be helpful, especially during the breakout rooms. [Sara Amato] 11:04:17 You can rename yourself under the participants menu and choosing the more menu next to your name. We should see a little rename drop down there. [Sara Amato] 11:04:29 And as a last piece of housekeeping. Feel free to put any questions or comments into the chat. [Sara Amato] 11:04:35 And or the open Google Doc. For this main room. Note that breakout rooms will have their own. [Sara Amato] 11:04:42 Separate docs. You get those in the room or They're also linked off of that main doc. [Sara Amato] 11:04:49 So here's our agenda for the next 2 h. The first half hour will be a welcome and east updates followed by 3 lightning talks. [Sara Amato] 11:04:58 And then 2 repeating breakout sessions. So the topics of the breakout rooms are east nuts and bolts, resource sharing, social justice issues, and weeding all as they relate to East and shared print. [Sara Amato] 11:05:11 The rooms repeat so you can pick 2 topics if you want or you can go to the same one twice. [Sara Amato] 11:05:16 These are just open discussion rooms for you to talk with other East members about these topics. We'll have a 10 min break between the 2 sessions. [Sara Amato] 11:05:24 After the second session, we'll have a chance for a quick 2 to 3 sentence report out from each room. [Sara Amato] 11:05:29 In a quick rack, wrap up in the meeting. If you're interested in chatting with us or each other more after the meeting, we are holding a water cooler session tomorrow. [Sara Amato] 11:05:38 The registration link is on East libraries.org website under the upcoming events on the homepage. [Sara Amato] 11:05:45 And with that, I'll pass it off to Scott Warren, Senior Associate Dean for Research, Excellence at Syracuse University. [Sara Amato] 11:05:53 And Chair of the East Board of Directors. [Scott Warren, Syracuse University] 11:05:58 Thank you very much, Sarah. And welcome, everyone. I'm so thrilled to see that there are already according to the number at the bottom of my screen, 135 of us joining together today to learn and share the amazing progress that East has made over the last year to check in with each other, is so important. [Scott Warren, Syracuse University] 11:06:22 And we've been doing it every October for many, many years now and I am thrilled this year in particular to share a number of very, very significant developments that have that have taken place. [Scott Warren, Syracuse University] 11:06:39 So before I introduce or list a few other people that the other members of the board of directors, operations team. [Scott Warren, Syracuse University] 11:06:49 Let me talk first about The fact that East is now an independent organization east. Transition this year to independent 501 c 3 or the Many years of its existence before that east was part of the Boston Library Consortium, which served as a very, very effective incubator and and helped yeast grow and we are grateful forever to the BLC for for the way they stewarded East in its earlier days, but [Scott Warren, Syracuse University] 11:07:22 We realized, last year with strategic planning that structurally, financially, strategically, as East grew and as East approached. [Scott Warren, Syracuse University] 11:07:35 Over 100 members, just think of that, 100 members spanning most of these coasts. [Scott Warren, Syracuse University] 11:07:42 It made sense for East to transition to its own independent organization. That was a very, very significant undertaking. [Scott Warren, Syracuse University] 11:07:51 It involved legal issues, personnel issues, financial issues, structural issues. Technical issues. I want to give a huge thanks to the, the full executive committee at the time of East and in particular to the transition team or transition task force that was charged with working on that project those individuals I believe are all here today so Jennifer Bowen first of all retired from University of Rochester, Boas not of Maine's [Scott Warren, Syracuse University] 11:08:24 who is at Lehigh University and a gold at Worcester Polytechnic. Tony Fonseca at Elms, Adams College, myself and then certainly not least Susan Stearns. [Scott Warren, Syracuse University] 11:08:38 So we worked together for for many many months. And as of June first this year. East became its own organization, which is, which is a huge step forward in in our ability to to plan strategic growth and services on behalf of you the membership and with with your assistance. [Scott Warren, Syracuse University] 11:09:04 So I really really wanted to draw everyone's attention to that that while this meeting represent continuity in the sense that East has been meeting annually in the fall for many, many years. [Scott Warren, Syracuse University] 11:09:17 This is a new organization as well this time of year. We also continue to see significant growth in membership. [Scott Warren, Syracuse University] 11:09:25 East has not stood still even while we were were incorporating. Susan will go into more detail in a few minutes, but the Viva libraries from Virginia formerly joined East earlier this year. [Scott Warren, Syracuse University] 11:09:41 The MOUs were all signed, I believe, at the very end of 22, but they really for came on board in 23. [Scott Warren, Syracuse University] 11:09:48 We began working with. 22 but they really for came on board in 23. We began working with North Carolina libraries earlier this year. [Scott Warren, Syracuse University] 11:09:52 We began working with North Carolina libraries earlier this year. Again, that was staggered out over a several months earlier this year. [Scott Warren, Syracuse University] 11:09:56 Again, that was staggered out over a several month period, getting the MO you're, again, that was staggered out over a several month period, getting the MO you're signed. [Scott Warren, Syracuse University] 11:10:02 So a shout out to, all of our colleagues in North Carolina. Back up north, Bodwin College joined in July. [Scott Warren, Syracuse University] 11:10:07 We also had some institutions moving from supporting partners to retention partners. Villa Nova is an example of that. [Scott Warren, Syracuse University] 11:10:15 Worcester Polytechnic is an example of that. So East continues to thrive and grow. [Scott Warren, Syracuse University] 11:10:22 And with the addition particularly of the institutions in Virginia and North Carolina and also some were talking with in South Carolina. [Scott Warren, Syracuse University] 11:10:30 It really is east now, with Bowen College coming on board. We span from, from Maine to Florida. [Scott Warren, Syracuse University] 11:10:38 I believe we now have members. I should have checked this fact. Ahead of time, but I believe we have members now in every single state up and down the eastern seaboard and Susan is correcting me and saying not not quite not quite I'm getting ahead so that's my that's my ambitious putting my ambition hat on and looking at and saying we will have members in in every single [Susan Stearns] 11:10:58 We're almost there, Scott. We're almost there. [Scott Warren, Syracuse University] 11:10:58 state. We're almost there. Okay. But with that quick recap of what is really an unprecedented year in East. [Scott Warren, Syracuse University] 11:11:08 Already storied history. Let me introduce the rest of the board of directors. Next slide, please, Sarah. [Scott Warren, Syracuse University] 11:11:16 So we have a few pictures here of people. As mentioned, I'm serving as president and co chair. [Scott Warren, Syracuse University] 11:11:23 Vice President, is Matthew Sheehy from Brandeis. Clerk and co chair Tony Fonseca of Elms whom I mentioned a minute ago our treasurer is Boas Not of Mains from Lehi who I mentioned also a minute ago. [Scott Warren, Syracuse University] 11:11:40 The remainder of the board of directors are Jennifer Bowen, who might also mention then Fern Brodie from the University of Pittsburgh, Marta Bruner from Skidmore College and Anna Gold from Worcester Polytechnic. [Scott Warren, Syracuse University] 11:11:52 The board of directors is composed of a variety of representatives from a from the different kinds of institutions that that make up beasts. [Scott Warren, Syracuse University] 11:12:04 So everyone is is represented to what in one way shape or form in there. Next slide please. [Scott Warren, Syracuse University] 11:12:10 And then of course our operations committee who really in many ways are the nuts and bolts of East and make things happen. [Scott Warren, Syracuse University] 11:12:21 At more of an analysis level and functional level. We have Richard Bliler from University of Connecticut. [Scott Warren, Syracuse University] 11:12:28 There's Bodian from Brandeis, Terese Hayden Wolf from Lafayette, Missy Latham from Loyal and Notre Dame, Rachel Manning, Middlebury. [Scott Warren, Syracuse University] 11:12:38 RC Meisler and forgive me if I mispronounce anyone anyone's name from Gettysburg, John Myers from Union, Tabby Persley from Florida and last but not least Steve Smith from Umass Boston. [Scott Warren, Syracuse University] 11:12:52 So again people from different cohorts in East, from different sized institutions, from different geographic locations. [Scott Warren, Syracuse University] 11:13:01 East is very, very well represented by all of these people who it should be noted are volunteering their time on behalf of the organization, to make this organization as highly functional of this. [Scott Warren, Syracuse University] 11:13:16 So please join me in giving every one of these, so please join me in giving every one of these. [Scott Warren, Syracuse University] 11:13:21 So please join me in giving every one of these stalwart volunteers a round of applause. [Scott Warren, Syracuse University] 11:13:24 And then, it goes further. Let me, have the next slide, please, Sarah. [Scott Warren, Syracuse University] 11:13:29 There are more committees in fighting so this meeting wouldn't be taking place without months of effort by several people. [Scott Warren, Syracuse University] 11:13:38 Susan Bernier at Florida Gulf Coast, Mike Serbo at Rhode Island, Tony Fonseca, you've heard his name a couple of times at Elms, Jennifer Martin from Salisbury University. [Scott Warren, Syracuse University] 11:13:49 Erica Mcneil of Connecticut and Steve Smith again of You Mass Boston. They're the ones that you should thank and in particular if you get a chance in a breakout room, let them know if you're in with one of them. [Scott Warren, Syracuse University] 11:14:00 Let them know your appreciation for putting this together. It takes a ton of work behind the scenes to make an event like this possible. [Scott Warren, Syracuse University] 11:14:08 Next slide, please. [Scott Warren, Syracuse University] 11:14:12 And then even more, this is the beautiful thing about East. East is made up of volunteers. It is a member organization. [Scott Warren, Syracuse University] 11:14:22 It is comprised of you, the members. So we have working group volunteers. All over the place. [Scott Warren, Syracuse University] 11:14:29 Too many to name in addition to the folks that were in the various roles I already listed, you can see places that I haven't listed, a few school, if I see Wellesley in there. [Scott Warren, Syracuse University] 11:14:44 I see Virginia, I see Mount Holyoke, Florida State in addition to the ones that I had already listed from other places. [Scott Warren, Syracuse University] 11:14:51 Rin Mar is in there. Thank you so much to everyone for making this the in my opinion, the premier shared print organization in in the United States. [Scott Warren, Syracuse University] 11:15:03 I may get some grief for saying that from our friends in West and a few other places, but hey, it's our day today. [Scott Warren, Syracuse University] 11:15:10 We can celebrate. And I think you all are the very best for everything you you do to collectively make our organization success. [Scott Warren, Syracuse University] 11:15:22 Next slide please. [Scott Warren, Syracuse University] 11:15:25 Then a quick financial update. So with the transition to an independent organization, we have our own budget and we made that transition in good health. [Scott Warren, Syracuse University] 11:15:38 Our budget versus actuals as of quarter one for this fiscal year came in under budget we anticipate next year when FY 24 concludes that we will have a modest budget surplus. [Scott Warren, Syracuse University] 11:15:54 We are still as a part of the transition from BLC to independent status a final payout from the BLC and that's going to provide our organization with a reserve fund of about $80,000 is the seed for a reserve fund and of course any kind of nonprofit independent organization should have a reserve or rainy day fund. [Scott Warren, Syracuse University] 11:16:19 So we are we are being prudent in planning for that. We have also and thanks to you, thanks very much for your help in this, have collected almost 80% already of the FY 24 annual membership dues and and we'll be following up with revengeers for the remaining 20%, but that is also a significant achievement and it also signals the confidence of members in the newly independent East organization. [Scott Warren, Syracuse University] 11:16:48 So we thank you very, very much for your vote of confidence for continuing to to belonged to East and and support the organization financially. [Scott Warren, Syracuse University] 11:16:59 We are Greatful, is the only, frankly, the only thing I can say we are simply grateful for, for your continued support. [Scott Warren, Syracuse University] 11:17:08 It makes everything that East the organization does possible. And with that, let me turn things over to our director, Susan Sterns, who has a lot more to say about East. [Scott Warren, Syracuse University] 11:17:20 Thank you, so much. [Susan Stearns] 11:17:23 Thank you. Scott. I presume you can hear me, everyone. As Scott has and first welcome, thank you very much for joining us today. [Susan Stearns] 11:17:33 As Scott has said, it's been an eventful year for East. So I want to spend the next few minutes updating you on some of the more important milestones. [Susan Stearns] 11:17:42 I'll talk a little bit about the new members and then hand it off to Matthew Revet, our shared print consultant, who will provide some details on some of the new services East is currently offering as well as our work with partner organizations and the vendor community. [Susan Stearns] 11:17:59 I'll finish up with an update on an IMLS planning grant that East is involved in as well as provide you with some important reminders. [Susan Stearns] 11:18:07 Next slide please. The evolution of the map on the right of this slide shows and has and has Scott as has indicated the last 2 years have continued the growth of East membership and we now number over a hundred 30 member libraries. [Susan Stearns] 11:18:24 Although there are a couple of places on the East Coast where we still need to fill in some members. Much of this recent growth has been the result of the expansion of our membership models to include more flexibility for library consortia to join East as a group. [Susan Stearns] 11:18:41 With this model, and Viva is an excellent example of it, some of the consortium member libraries join as retention partners. [Susan Stearns] 11:18:49 They participate in a full analysis of their circulating print collections using either green glass or gold rush. Although as you will hear later, we are beginning to optionally include special collection titles as well in that collection. [Susan Stearns] 11:19:04 And of course they make retention commitments based on an agreed-upon retention model, typically focused on ensuring uniquely held titles as well as those scarcely held across East's growing geography are retained. [Susan Stearns] 11:19:20 Other members of the consortium then join as consortium supporting partners and participate in the East Landing Network. [Susan Stearns] 11:19:28 As of Scott mentioned, we're we also welcomed. Bowden College in Maine to East this year. [Susan Stearns] 11:19:36 They had already been a part of the main shared collection for some time. Voden has added their existing 230,000 monograph titles as well as 1,300 journal titles to the east collective collection. [Susan Stearns] 11:19:51 This year we've also seen 2 early East libraries, again as Scott mentioned, a Worcester Polytechnic in Massachusetts and Villanova University in Pennsylvania move from being supporting partners for East to full retention partners and they will in different ways be participating in on collection analysis work later this year. [Susan Stearns] 11:20:12 As we look to the future, we're excited to continue our work with Academic Library Consortia as we finalized an agreement with Pascal, the partnership among South Carolina academic libraries. [Susan Stearns] 11:20:26 We'll update you with more news of Pascal and East in the coming months. Next slide, please. [Susan Stearns] 11:20:33 Here you see the 12 North Carolina libraries which joined east 11 of them as retention partners were finalizing the review and registration of their commitments which number almost 200,000 over half of which are titles that are new and unique to East. [Susan Stearns] 11:20:50 Most of the ULAC as they call themselves the ULET group libraries are smaller institutions with limited resources and our work with them has really helped reinforce with the project team. [Susan Stearns] 11:21:02 Our need to work with our current and in some cases new members to offer more direct support, particularly during the collection analysis and registration phases. [Susan Stearns] 11:21:14 I want to do a shout out to and I believe he's here, Ben Shirley from Appalachian State University who generously assisted a number of his North Carolina colleagues as we completed our work with them. [Susan Stearns] 11:21:26 And you'll hear more from the East in the future as we begin to develop a broader suite of services to offer new member libraries. [Susan Stearns] 11:21:35 Next slide, please. [Susan Stearns] 11:21:37 We also welcomed, as you know, the Viva Academic Libraries of Virginia to East, the 11 naval libraries listed here joined as retention partners. [Susan Stearns] 11:21:47 These libraries are completing their review and registration of retention commitments, which number well over 1 million titles which are being added to the East Collective Collection, some 50% of which are unique to East. [Susan Stearns] 11:22:01 So thank you very much FIFA. Some of you may remember that Viva had undertaken a local shared print initiative some years ago and worked with East in 202-12-0220n a pilot project with 3 of their member libraries which demonstrated the advantage in joining East of their member libraries, which demonstrated the advantage in joining East, which demonstrated the advantage in joining East, from a scale perspective in particular. [Susan Stearns] 11:22:24 Next slide, please. [Susan Stearns] 11:22:24 In addition to these all 11 retention partners from Viva, Viva also brings the 30 consortia supporting partners that you see here they joined the east lending network and we hope that's some of these libraries will consider becoming retention partners. [Susan Stearns] 11:22:40 At some point in the future. Next slide. So as I mentioned, these new members bring well over a million new monograph titles to East from collections as varied as those of a New England private liberal arts college to a more than 130 year old historically black university in North Carolina. [Susan Stearns] 11:23:02 For those of the storied collections of the University of Virginia and William and Mary. And certainly these new retention commitments reinforce our mission to protect and preserve the Prince scholarly record while best ensuring ongoing access to titles for teaching, learning, and scholarship. [Susan Stearns] 11:23:18 So again, we thank you all. Let me hand it over now to Matthew. Rabbit, the East Shared Print Consultant to speak to some of the services. [Susan Stearns] 11:23:26 Easter is engaged in working on with our current member libraries. Matthew, over to you. Are you just fine? [Matthew Revitt] 11:23:30 Right, thank you, Susan. Can you hear me okay? [Matthew Revitt] 11:23:35 Right, thank you. Good morning, everyone. So as many of you will be aware, East maintains a list of publishers. [Matthew Revitt] 11:23:40 Thank you, to help us identify and remove from attention, consideration materials that libraries aren't generally. [Matthew Revitt] 11:23:47 Willing to make long term retention commitments to keeping such as textbooks and manuals. Each time we go through a set of collection analysis, we identify new keywords and publishers that perhaps should be considered out of scope, like those shown on the slide. [Matthew Revitt] 11:24:02 These suggestions are then vetted and considered. Poor approval by the East Operations Committee. [Matthew Revitt] 11:24:07 And added to our list when appropriate. Do a lot of existing members to also benefit from this work. We recently introduced a new service for cohort one and 2 libraries along with the flow, Florida cohort. [Matthew Revitt] 11:24:21 Whereby East will compare your each retention commitments with the current version of the list of publishers and keywords. [Matthew Revitt] 11:24:27 And provide you with a list of titles. That you can then consider moving your East retention commitments on. [Matthew Revitt] 11:24:34 Interestingly, based on the work we've done so far with libraries, we've seen that most of the material being identified as i scope is due to improve matching of publishers names. [Matthew Revitt] 11:24:45 While actually only a small amount is due to the additions to the list. If you'd like to compare your libraries, retention commitments with the ephemeral list, I'm just going to add a link to the request form that you can submit to us to ask for to do that analysis. [Matthew Revitt] 11:25:01 Next slide, please. [Matthew Revitt] 11:25:05 Starting in the, for 50 libraries in East have begun analyzing their print monograph titles, added to their print collections between 2011 and 2,021. [Matthew Revitt] 11:25:17 I'd like to say a big thank you to all those libraries participating in this project. For working on getting us to holding states that we needed to ensure this work can start on time. [Matthew Revitt] 11:25:26 Around 3 million titles will be analyzed in this project. Most of these are circulating print monograph titles. [Matthew Revitt] 11:25:33 But also in a first, some libraries did choose to include some of their special collections titles as well. [Matthew Revitt] 11:25:41 To support this analysis work, we recently formed a working group. Who actually met for the first time yesterday. [Matthew Revitt] 11:25:48 To work primarily on developing recommendations for retention criteria. We're also discussing with this group what external list of titles we might want to consider comparing holdings against. [Matthew Revitt] 11:26:00 And how we might factor in the partnership for shared book collections risk model, which you may have seen recently in an article about in college and research libraries. [Matthew Revitt] 11:26:10 We're looking to determine how many copies using the model need to be retained across these group. To satisfy a likely future demand. [Matthew Revitt] 11:26:19 Again, with all the work that we've been describing today, I look forward to providing you with updates as this project progresses. [Matthew Revitt] 11:26:27 Next slide, please. [Matthew Revitt] 11:26:32 During the past year, a few members of the East Operations Committee met with representatives from Gobi. [Matthew Revitt] 11:26:38 To explore the possibility of assigning retention commitments at the point of acquisition. Thanks explored what is possible today in Goby, both in a record, by sorry to record of attention commitment as point of acquisition. [Matthew Revitt] 11:26:51 And possible enhancements to surface shared print in acquisition activities. While this company does not do perspective collection development, advocating for vendor tools to allow this type of workflow remains a high priority. [Matthew Revitt] 11:27:06 Many thanks to Steve Smith at GMAS Boston. And Richard Blythe at Yukon for their time and efforts, crafting a document that outlines the current functionality. [Matthew Revitt] 11:27:15 And use cases for future enhancements. Next slide, please. So switching topics a little bit here. [Matthew Revitt] 11:27:23 He's remains an active player in the National Sharepoint federations. The partnership for Shedbook Collections and the Rosemont Share Print Alliance which is just a member of a company progressing with a proposed merger between the 2 groups. [Matthew Revitt] 11:27:37 To create one shared print federation across the US and Canada. Focused on both monographs and journal retention. [Matthew Revitt] 11:27:45 East board member Tony Fonseca. He's on a working group tasked with planning the merger. [Matthew Revitt] 11:27:50 And again, will update you on any future development in this work in future member webinars. Also this year, the web, the partnership for Sharebo Collections has worked on additional share print best practices and assessment tools. [Matthew Revitt] 11:28:04 We shipping added to the shared print talket. Available on their website shareprint.org. As I mentioned earlier, they partnership also published a paper in college and research libraries on the optimal number of monograph copies that need to be retained satisfy likely future demand. [Matthew Revitt] 11:28:22 Soa Motta in East board member Van Brody were both co-authors of this paper. [Matthew Revitt] 11:28:29 Together with the Rosemont, Partnership Working Group has also drafted new shared print action terminology that takes into account how Share Printers matured since the original OCLC shared print mess data guidelines were developed in the early 2010. [Matthew Revitt] 11:28:47 If you'd like to find out more information about this project, I'd encourage you to attend a webinar that's happening in November. [Matthew Revitt] 11:28:53 To outline the recommendations of this working group. I'll just put a link to that in the slides. [Matthew Revitt] 11:28:59 In the chat side. There's also exciting work being done in the partnership looking at potential solutions for sharing retention commitment data across different sharepoint programs. [Matthew Revitt] 11:29:10 Do you open data group is working with a group of interested technologists in the space to visualize the framework. [Matthew Revitt] 11:29:17 I can retention data, particularly looking at how existing systems could be leveraged to achieve that goal. [Matthew Revitt] 11:29:24 They plan to address both the technology stack and the costs for building stuffing and maintaining such a system. And the hoping to come out of these meetings with some proposed pilot project to move this work forward. [Matthew Revitt] 11:29:38 Just finally from me, the IMLS funded NICO collaborative collections lifecycle infrastructure project. [Matthew Revitt] 11:29:45 Which aims to overcome barriers to the wide implementations. Of collaborative collections management. Including the lack of interoperable systems. [Matthew Revitt] 11:29:54 Adequate governance and decision makingments and assessments tools. Is seeking volunteers which second cohort of working groups to focus on additional elements of the overall recommended practice. [Matthew Revitt] 11:30:06 And I'll just put a link in the chat for people to volunteer to serve on those working groups. [Matthew Revitt] 11:30:13 Susan, I think I'm hunting things back over to you. Thank you everyone. I'll look forward to speaking to you all later on today. [Susan Stearns] 11:30:20 Thank you. Matthew, Matthew. Thank you. I could say your name by now. [Susan Stearns] 11:30:26 I'll just finish up this East and review with an update on our work with Scalp. The statewide California electronic library consortium based in Los Angeles. [Susan Stearns] 11:30:37 We have a, we are part of a planning grant with Skel, the title of which you see here, Community Strategies to Expand diversity and inclusivity in the collective collection of shared print. [Susan Stearns] 11:30:49 We're now in the second year of this two-year planning grant which includes funding for a small amount of both my and Sarah's time as well as funding to subsidize bringing on board 4 to 6 new libraries from minority serving institutions, MSIs, with skelp focusing on Hispanic serving institutions and East on HBCU libraries. [Susan Stearns] 11:31:11 The first year of the grant involved working with our advisory group, the community council, and later with focus groups to understand the barriers to participation in shared print by MSIs and begin to identify some strategies and tactics. [Susan Stearns] 11:31:25 To overcome those barriers. And based on this work, we've issued a call to participation to have, probably 2 to 3 new HBCU libraries join east and Skelk is doing the same to bring in some new HSIs. [Susan Stearns] 11:31:40 While the funding from and from IOM LS certainly addresses some initial financial concerns these organizations might have in joining, particularly on the collection. [Susan Stearns] 11:32:00 Much of our focus in working with a cohort of HBCU libraries will be to develop program services to address these barriers. [Susan Stearns] 11:32:11 I want a shout out to Vicki Coleman from North Carolina A and T and Richard Bradbury from Morgan State University, both of whom serve on the IMLS Community Council and have been very active in assisting East in this important work. [Susan Stearns] 11:32:25 Finally, our grant work also has a research component, which Sarah has been involved in. This work looks at analysing collections of MSI institutions by pairing them with comparable, primarily white institutions. [Susan Stearns] 11:32:41 Along a number of comparison points and then looking at the diversity in their collections, particularly as relates to how the collections serve their local minority community. [Susan Stearns] 11:32:53 This work is in very early days and there are many challenges and limitations that we were aware of starting in and have become increasingly aware of. [Susan Stearns] 11:33:02 Block Elise Gilk has been able to use some of the IMLS funding to license 2 software tools that are going to assist in this analysis. [Susan Stearns] 11:33:10 A product called Corio Insights from OCLC, which is allowing the research team to compare collections of the paired institutions. [Susan Stearns] 11:33:19 Using their Worldcat data. And a product called Panorama from EBSCO, which we will then be using to visualize the results of this data with Tableau. [Susan Stearns] 11:33:29 We do anticipate being ready to share some of the preliminary results. Of this research work in early, 2,024 and I expect both East and Scalp will be hosting webinars as well as participating in conferences. [Susan Stearns] 11:33:43 So there'll be opportunities for you to learn more about this about this important work. Next slide, please. [Susan Stearns] 11:33:51 Before I turn it over to the lightning talkers, just a few reminders. First, you may have seen the call for nominations to the East Operations Committee and East Board of Directors, both of whom are seeking new members for those whose terms are expiring. [Susan Stearns] 11:34:08 We encourage you to consider participating. If you would like to nominate yourself for someone, feel free to contact either. [Susan Stearns] 11:34:15 Sarah or myself, we can put you in touch with folks that are currently serving on those groups and we're very interested in ensuring the voices of our new consortial members as well as those who may not be a traditional academic libraries have a voice in East governance. [Susan Stearns] 11:34:32 So if you work in one of those institutions, we would particularly encourage you to consider participating. And then. [Susan Stearns] 11:34:40 Jonathan from Williams College, Jonathan Miller. Take the mic for the first of our 3 lightning talks over to you, Jonathan. [Jonathan Miller (he/him) Williams College] 11:35:37 Thank you, Susan. And Sarah, if you could share the first slide. Hi, everyone. This is a lightning talk, so I think I'm going to be talking quite quickly, sorry for about that and hopefully this should be done in 5 min. [Jonathan Miller (he/him) Williams College] 11:35:50 So my big question is whether we should be de-accessioning or weeding, as Susan put it, or putting things into storage. [Jonathan Miller (he/him) Williams College] 11:36:00 Versus keeping things on the central campus. Next slide, please. [Jonathan Miller (he/him) Williams College] 11:36:06 So this all came about for me in an email that you might well have seen. It went out in August of this year. [Jonathan Miller (he/him) Williams College] 11:36:12 It went to the Oberlin Group. It went to my colleagues in the BLC and to the East membership. [Jonathan Miller (he/him) Williams College] 11:36:21 And here's the, I'm not going to read all of all of this, but, really I'm interested in in whether there was some kind of or we could arrive at a model of what proportion of books should we plan to be to remain on the central camp in libraries on the central campus what proportion should be in storage we have a local storage facility of our own here and what proportion should be [Jonathan Miller (he/him) Williams College] 11:36:48 de-ccessioned? Was there some kind of model we could use to define these kinds of of numbers. [Jonathan Miller (he/him) Williams College] 11:36:56 Spoiler alert, I have no answers here, only questions. So, next slide please. [Jonathan Miller (he/him) Williams College] 11:37:04 So there's the Williams reason for caring about this. We have to work out how much space we're likely to need in our storage facility. [Jonathan Miller (he/him) Williams College] 11:37:15 For books over the next coming years. But others could also be interested in this. If you, for instance, are building or your renting storage space based on your collection size, how much space would you need? [Jonathan Miller (he/him) Williams College] 11:37:29 Is there some kind of model for that? If, for instance, there's a shared storage, storage, solution and another library is joining that solution? [Jonathan Miller (he/him) Williams College] 11:37:42 Is there, would we be able to somehow model how much space they might need? And then of course you can also ask the reverse set of questions, not just how much might go to storage, but how much might be retained on the central campus, assuming you're building a new library or reconfiguring a library or those kinds of things. [Jonathan Miller (he/him) Williams College] 11:37:58 So next slide, please, Sarah. So the there's actually been some really interesting work. I was excited to see the article that Matthew mentioned, which our own Sarah Amato is a co-author on that came out in September in College and Research Libraries and that but that's approaching it from a different perspective. [Jonathan Miller (he/him) Williams College] 11:38:18 It's approaching it from the perspective how many copies do we need to retain so that we can have confidence that those copies will exist into the future. [Jonathan Miller (he/him) Williams College] 11:38:27 That itself is based on a modeling of a similar question around research journals that was published about by some of the same authors about 10 years ago. [Jonathan Miller (he/him) Williams College] 11:38:38 So there's some ways we can think about modeling, but that's a very, very different question than the model I'm trying to ask. [Jonathan Miller (he/him) Williams College] 11:38:45 And frankly, more commonly, projects of putting books into storage or weeding happen in in particular context they're far more political they're usually highly political and they're resource dependent. [Jonathan Miller (he/him) Williams College] 11:39:01 So they're often driven by these kinds of questions that you see here. How many volumes can we persuade stakeholders like faculty, 2, weed or to send to storage. [Jonathan Miller (he/him) Williams College] 11:39:13 How much space do we need to release on campus? Often that's the driving criteria or alternatively how much space do we have in storage that's the criteria. [Jonathan Miller (he/him) Williams College] 11:39:25 Another huge criteria that I'm sure many people here have faced is we have a certain how much can we do in a certain amount of time. [Jonathan Miller (he/him) Williams College] 11:39:30 And other considerations are that many times these projects don't involve the triangle that I'm describing of the central campus, the storage and the D accessioning. [Jonathan Miller (he/him) Williams College] 11:39:43 They include only 2 of those pieces because of the particular conditions people can either store on campus but they do not have storage so it's going to be storing campus or weed or they just don't have the political will or interest in weeding so it's either store on central campus or store in some kind of long term storage. [Jonathan Miller (he/him) Williams College] 11:40:06 And then the other thing is the nature of these projects. I speak and I was thinking as though these are sort of clearly defined projects they're not necessarily they're often intermittent or they're continuous or they change over time into into something else. [Jonathan Miller (he/him) Williams College] 11:40:21 You start thinking you've got a storage facility and it's a project and it turns into a weeding project or vice versa. [Jonathan Miller (he/him) Williams College] 11:40:28 The other thing is that often these things involve particular disciplines. So it might be that you're not thinking about this holistically in terms of the whole library system, but you're thinking about the fine arts library or you're thinking about the science library and therefore discipline becomes to, and particularly how disciplines think about the role of the book. [Jonathan Miller (he/him) Williams College] 11:40:46 Begins to come into this. Next slide, please. [Jonathan Miller (he/him) Williams College] 11:40:51 So I don't have any answers. I just have bad data. So I got 12 responses to this and you can see them here don't worry I won't expect you to there's no exam if I could show you have the next slide please. [Jonathan Miller (he/him) Williams College] 11:41:05 If very tentatively we could look at this data and if I hear anybody referring to this data as like Miller's rule for storage or something. [Jonathan Miller (he/him) Williams College] 11:41:13 I will be very upset because it can not be relied on. It looks as though there may be some indication that there's 30% on the central campus, 60% in storage and therefore 10% de accession, we don't have enough data to draw those kinds of conclusions and and frankly with an email response like this the definitions weren't clear enough etc. [Jonathan Miller (he/him) Williams College] 11:41:38 To draw any conclusions. So if you're interested in these questions, if there's any there there to paraphrase HD. [Jonathan Miller (he/him) Williams College] 11:41:46 Come to the weeding breakout it would be really interesting to have your thoughts on whether I could, whether there is actually a question here I can address. And that's it. [Jonathan Miller (he/him) Williams College] 11:41:58 Thank you very much. And I'm going to turn this over to Tiffany. [Tiffany Russell NC A&T] 11:42:02 Great. Thank you, Jonathan. Good morning everyone. My name is Tiffany Russell and I am a part of the institution of the North Carolina ULA group. So we are one of your most recent members. [Tiffany Russell NC A&T] 11:42:18 I'm going to talk briefly about our history and how we've been waiting for space. Next slide. [Tiffany Russell NC A&T] 11:42:26 So background on North Carolina and T. FD Blue for Library is the only library on campus and it was built in 1,991. [Tiffany Russell NC A&T] 11:42:36 We are considered a R 2 public institution that's high research activity and we plan to move to R one within the next 7 years. [Tiffany Russell NC A&T] 11:42:45 Our enrollment is rapidly growing. We are almost at 14,000 and we are considered to be the largest HBCU in the nation. [Tiffany Russell NC A&T] 11:42:54 We were founded in 1,891 and we are a land-grant institution. [Tiffany Russell NC A&T] 11:42:58 Next slide. [Tiffany Russell NC A&T] 11:43:01 So I'm going to talk about the first waiting project that we have done during my tenure at FD Blueford. [Tiffany Russell NC A&T] 11:43:08 Next slide. [Tiffany Russell NC A&T] 11:43:12 So the first waiting was of our reference collection on the first floor. And during this waiting process, each liaison librarian was charged with weitting their collection for their respective departments and or colleges. [Tiffany Russell NC A&T] 11:43:26 That reference collection from the first floor was moved to the second and third floors of the library to those corresponding call numbers. [Tiffany Russell NC A&T] 11:43:34 And it allowed the first floor to be renovated. So it was an immediate move. And it allowed the faculty to provide their input and review over time. [Tiffany Russell NC A&T] 11:43:43 Next slide. [Tiffany Russell NC A&T] 11:43:47 So this is a glimpse at what how we were able to transform the space with those weeding efforts as you can see in the first photo we had traditional old style shelving from the 19 nineties that we were able to remove to increase our sight lines, bring some sun into the area and improve on the atmosphere for students. [Tiffany Russell NC A&T] 11:44:08 In the second photo, you can see that we have some lounge seating further to the windows. [Tiffany Russell NC A&T] 11:44:15 We were able to install a laminate flooring for students to have a food zone so that they can eat and they also have some adjustable height tables that were added there for additional study space. [Tiffany Russell NC A&T] 11:44:26 And we have been able to use this space for additional book talks, tiny desk concerts, and other exhibits. [Tiffany Russell NC A&T] 11:44:33 The show being picture here is movable is on wheels so we can reconfigure this space to accommodate for those events. [Tiffany Russell NC A&T] 11:44:41 Next slide. So I second waiting that we've done since I've been here was because of expansion funding. [Tiffany Russell NC A&T] 11:44:52 Next slide. [Tiffany Russell NC A&T] 11:44:55 So in the spring of 2,020 the library was allocated a few 1 million dollars in one time funding that the library had to expand in under 60 days and we received this money based on a proposal that was submitted by our dean Vicky Coleman, we were notified in April of 2,022 and we had to expand those funds by mid June. [Tiffany Russell NC A&T] 11:45:20 Myself along with our special librarian compiled a list of items and resources that we wanted to add to our collection. [Tiffany Russell NC A&T] 11:45:29 So how do we use these expansion funds to weed? Well, we purchase the entire EPSCO Journal Archive. [Tiffany Russell NC A&T] 11:45:36 As well as the I triple E archive which included their journals as well as their conference proceedings. [Tiffany Russell NC A&T] 11:45:43 And this allowed us to discard and move out several stacks of valid journals on our lower level. [Tiffany Russell NC A&T] 11:45:50 The remainder of those funds we use to increase our resources with Elsevier Springer, JSTOR, as well as Proquest. [Tiffany Russell NC A&T] 11:46:00 And we also, move some of those battle journals to off site storage. We purchased 2 store spaces to move out portions of that collection. [Tiffany Russell NC A&T] 11:46:11 Next slide. [Tiffany Russell NC A&T] 11:46:14 And this is what we were able to do over the summer with those. Spaces that were freed up with expansion funds. [Tiffany Russell NC A&T] 11:46:22 And the first photo you can see that they are, they're large. Sax, there's some older seating. [Tiffany Russell NC A&T] 11:46:29 The middle photo shows you the stacks that remain and the final photo shows you the space that we were able to open up. [Tiffany Russell NC A&T] 11:46:38 The doors there lead to additional offices that are for going to be used for our faculty commons. We have a CTE office and we also have an [Tiffany Russell NC A&T] 11:46:50 Information technology training area as well there and we're going to expand upon our faculty common space. [Tiffany Russell NC A&T] 11:46:58 Next slide. Okay. So what are our new waiting plans with ease since we're a new member? [Tiffany Russell NC A&T] 11:47:05 Next slide. We plan our goal is to consolidate those bound journals even more and we're considering removing all of them on totality. [Tiffany Russell NC A&T] 11:47:16 The second goal is to condense our second floor print collection. We're going to use our second floor to remodel because we need to make space some for several historical collections that we have gotten commitments from prom prominent alumni that you all may be familiar with and we're gonna use that expanded archive space. [Tiffany Russell NC A&T] 11:47:38 To renovate the second floor, create a reading room named after one of our alumni as well as expand on our archives. [Tiffany Russell NC A&T] 11:47:50 And we also want to create more collaborative spaces for our students on that second floor and create a space for our graduate students. [Tiffany Russell NC A&T] 11:47:55 So our plan is to have the second floor. Remove all the print collection on that second floor. Next slide. [Tiffany Russell NC A&T] 11:48:03 So I am going to be working with our team of 3, our collections working group, myself, my colleagues, Iana SIM, who was the head of BMDS. [Tiffany Russell NC A&T] 11:48:13 And my other colleague, John Teleaha, who was in charge of special projects. We're planning to weed our current collection based on our current, our new lead received retention list from East. [Tiffany Russell NC A&T] 11:48:26 We are going to prioritize resources connected to our mission. So those would include missions connected to us being a HBCU as well as being a land-grant. [Tiffany Russell NC A&T] 11:48:37 We want to cultivate those collections that are vital to our legacy in history within the country. And secondly, we're going, we plan to work with a design team as we reimagine the space to incorporate all the items I mentioned on the previous slide and we're going to work with them to determine how much square footage we would need to accommodate our new archival needs. [Tiffany Russell NC A&T] 11:49:02 And items that, not waiting will be moved from the second floor to other floors within the building. [Tiffany Russell NC A&T] 11:49:10 And if I didn't mention it previously, we have 4 floors in our building. [Tiffany Russell NC A&T] 11:49:16 Next slide. So doing our waiting process, we have used 3 different approaches. Our first approach was more standard. [Tiffany Russell NC A&T] 11:49:26 We got approved from faculty and departments and we let them make the decisions. The second approach was substitution, get funding to acquire electronic content to eliminate our print. [Tiffany Russell NC A&T] 11:49:38 And finally, sharing, working with the consortia with share print resources, and then allowing us to advance our space planning needs. [Tiffany Russell NC A&T] 11:49:47 Next slide. [Tiffany Russell NC A&T] 11:49:50 So thank you all so much. That concludes my presentation. And next up we have Showcote the Coro from UNC Charlotte. [Shoko T, UNC Charlotte] 11:50:00 Thank you. Tiffany. I'm going to share our inventory experience of East monographs. [Shoko T, UNC Charlotte] 11:50:07 Next slide. [Shoko T, UNC Charlotte] 11:50:11 Okay, our library has close to 760,000 fiscal books. We officially join is the early this year. [Shoko T, UNC Charlotte] 11:50:20 Our inventory started with a conversation with one of our colleagues who had Easter inventory experience at another institution. [Shoko T, UNC Charlotte] 11:50:29 According to Harvard, they found that over 20% of the EAST books were not on the shelves for various reasons. [Shoko T, UNC Charlotte] 11:50:38 Also a few years ago, our library moved to 70% of monographs to an off-site storage. [Shoko T, UNC Charlotte] 11:50:47 That made us think that it would be better to conduct an inventory to commit to what we really had rather than simply analyzing our title list. [Shoko T, UNC Charlotte] 11:50:58 Next slide, please. [Shoko T, UNC Charlotte] 11:51:01 The inventory was platform at the 3 locations off-site storage that has about 80% of our Easter titles. [Shoko T, UNC Charlotte] 11:51:10 May library accounts for 18% and the rest is at the architectural library. Inventory tools. We use the Google Sheets to manage the inventory to share real-time data updates. [Shoko T, UNC Charlotte] 11:51:25 Confirming call number, background, title, edition, author, publisher, and a publication date. [Shoko T, UNC Charlotte] 11:51:31 Using MacBooks became really convenient because the battery lasted longer than PC laptops. Also, rechargeable everyday lights became a must have to locate books on shadowy lower shelves. [Shoko T, UNC Charlotte] 11:51:47 The inventory took roughly 300 h over 4 months between March and June this year. 5 staff member and one student spent the 5 to 20 HA week depending on their schedule. [Shoko T, UNC Charlotte] 11:52:03 Next slide, please. It's good news that about 95% of bibliographic records match to the items. [Shoko T, UNC Charlotte] 11:52:14 The pie chart shows the 3 groups that is to specify. So group one is for unique titles, group 2 for topping up. [Shoko T, UNC Charlotte] 11:52:22 And the 2 to 4 titles and group 3 is for 3, 19 all one titles. So the question is, what are that rest? [Shoko T, UNC Charlotte] 11:52:31 Next slide, please. [Shoko T, UNC Charlotte] 11:52:34 Here is a list of the categories of 4.6 5% of 540 records that were excluded from our commitment to retaining for the reasons showing on this slide. [Shoko T, UNC Charlotte] 11:52:49 Particularly we excluded multi-set and reproduction items from the inventory because it could a time it could take time to confirm the details of multi sets and the records during that inventory. [Shoko T, UNC Charlotte] 11:53:04 We also found that many of our reproduction items are locally copied and banned. Next slide. [Shoko T, UNC Charlotte] 11:53:15 So, thoughts about inventory. The turnout was pretty satisfactory for us seeing high accuracy that bibliographic records match to the physical patterns. [Shoko T, UNC Charlotte] 11:53:26 We recap out over the 47 items. With the correct bibographic records. Most of them had incorrectly edition statements or publication dates. [Shoko T, UNC Charlotte] 11:53:38 That is the risks contain now a few journal issues that had been catered with as autographs because a library had only one issue. [Shoko T, UNC Charlotte] 11:53:49 Also, you recognize that few rare books that were transferred to special collections. And during the inventory, we found a number of books outside the east titles that were possible to be withdrawn such as trouble guys directories and a multi copies with a different call numbers. [Shoko T, UNC Charlotte] 11:54:11 So when you are actually in front of the books, it's easy to tell if items should be withdrawn or not. [Shoko T, UNC Charlotte] 11:54:19 As a bonus, we identified a close to 600 items that had been mixed up locations. As I mentioned, our library, the majority of monographs to the offset storage a few years ago. [Shoko T, UNC Charlotte] 11:54:35 So that may have contributed to this number. In the near future, we may revisit the multi-sets for further Easter commitment, but for now we are satisfied with this inventory results. [Shoko T, UNC Charlotte] 11:54:50 Thank you. [Sara Amato] 11:55:00 Thank you all. [Sara Amato] 11:55:03 For those landing talks, it's always really interesting to see how East is playing out in our various member libraries. [Sara Amato] 11:55:10 And just a moment, I'm going to open up the breakout rooms. Or you can talk more about these topics that we just heard about or some others as you see here. [Sara Amato] 11:55:21 We're going to run the breakout rooms twice. Probably with about an 8 min break in between the 2 we're running a little behind so we're going to run the breakout rooms for 15 min each so that we can wrap up on time. [Sara Amato] 11:55:35 These rooms are an opportunity for you to discuss East and shared print topics with your peers. With the discussion focused on one of the 4 areas, it's nuts and bolts, resource sharing, social justice issues or weeding. =====POST BREAKOUT ROOMS DISCUSSION IS IN CLOSED CAPTION FORMAT ONLY============== 09:36:17 Welcome back everyone. Thank you for a minute to pop back in here. 09:36:28 I hope you all had good discussions. 09:36:34 We're going to take a few minutes to hear the highlights of the breakout room discussions. And to do that, I'm just going to call out. 09:36:44 The room and facilitator and if someone besides the facilitator is reporting out, just speak up. 09:36:51 Well, report out in reverse alphabetical order by room name. So first up is weeding and the first session. 09:37:00 Was facilitated by Tony and So Tony, you can be up first and then pass it to Liz who was the second facilitator in reading. 09:37:11 Sure, Sara. So we mainly talked about the how we use East retentions in our weeding. 09:37:22 And. Quite a few of us. We use mainly the east retention to identify our untouchable items. 09:37:32 Upfront because we had to weed so quickly. And so I would see the example I gave was, we went, we got rid of about 50,000 titles in 2 weeks at 1 point. 09:37:46 Because our college president basically said do it. So that became very useful to us because when we get our retention, we immediately marked all of our retained items so that we would know them anything else. 09:38:01 Also came up in general was whether or not to use just the East retention or what other. 09:38:09 Criteria we might use. So, as in the lightning session, things like mission statement came up, programmatic concerns, of course, for an academic. 09:38:19 Institution is always important. Highly used titles. So if you have a very strong program and something, those titles tend to get used more often. 09:38:32 And then we had a really good question raise that no one had an answer to that. If you want to open the floor for a minute. 09:38:40 To see if anyone in the larger group has a good answer, which is. If you're doing waiting, you're in the middle of a waiting project. 09:38:52 How many how many copies is enough copies? When you look at the retentions. Before before you feel like you can safely get rid of a copy. 09:39:03 And we didn't really have an answer to that. So that was a good question, a good question to ask. 09:39:10 And we did, of course, mention the article. And just, some things like geographic concerns, geographic distribution. 09:39:17 But, there was no really good answer, in, in the room. 09:39:27 Thanks, and, do you want it to? Trying in with anything more. 09:39:32 Yeah, we actually also discussed, number of copies, but I don't think we came to a good conclusion about it. 09:39:41 We we discussed the paper a little bit. And we actually also talked about the issue of remote storage. 09:39:54 Versus weeding and the consensus we came to was that Many of us don't have, offsite storage that we can use. 09:40:03 So our choice is either keep the thing or read the thing. Which meets that equation a little bit different. 09:40:11 And then we had The question both about numbers of copies, but also about whether people were using shared print commitments from other libraries to predict how easy it will be to get a potential we did. 09:40:33 Book in the future. I know we are definitely using that. And, I don't know that we heard from a lot of other places about whether they're using it. 09:40:46 So. 09:40:49 Great, thank you. Again, we have the water cooler after this meeting tomorrow at 10. 09:40:58 If, you know, wants to follow up with more on these topics. That I'm going to move on to the social justice issues and I believe Susan was the first facilitator and then you can pass it to Dan. 09:41:08 Will do. Thank you, Sarah. Yes, we had quite a lively discussion. Thanks for all of you who came to to that session. 09:41:16 And I think it kind of divided itself into talking about kind of 2 aspects. One was issues relating to metadata and description of materials that might be considered to be objectionable, hurtful or harmful language. 09:41:34 And then the content of the physical materials themselves. So we ended up having a discussion around some of the initiatives that people are undertaking to to improve of their description and remove what might be considered objectionable, harmful language. 09:41:54 Martin from Amherst College talked about a Mellon Grant that they have that's focusing on culturally sensitive cataloging work within this case an emphasis on, working with and developing trust relationships with Native. 09:42:16 Communities around a native college network taxonomy eventually to be created. There were some conversations about ways in which sometimes objections to materials themselves can come from surprising directions. 09:42:29 One of the participants talked about a map exhibit in the library that included Taiwan as an independent country and objection was raised by a I presume either a faculty or student member from mainland China. 09:42:46 So, you know, sometimes, it's not, just the content of a book. 09:42:52 There seem to be pretty. You unanimous views, at least in this particular very limited sample that in most cases they do not actually remove what might be considered harmful materials that they they feel that it is generally important to keep materials and not kind of erase that cultural or historical record from our collections. 09:43:19 So I think, oh, and a great, suggestion was made at the end that one of the roles east might be able to play in addition for kind of recognizing that whatever. 09:43:32 Statements we have on these topics are likely to be redefined over time as they're challenged and is issues kind of evolve. 09:43:42 But might we be able to work with our membership to understand libraries that would be willing to hold on to titles should another library feel they absolutely must remove them from from their collection. 09:43:56 So that may be something we want to have some conversations with in the future. Thank you. 09:44:03 And Dan, are you speaking? Yeah. 09:44:04 Alright, yep, good afternoon, everyone. So, I live the second session on social justice and just like Susan Sessions we kind of focused first on metadata and then secondarily on the items themselves. 09:44:20 So we talked about specific instances where books have been challenged and and removed because they were considered harmful and you know not living up to the ideals of our institution. 09:44:31 And then Tony reminded us about the, the Dr. Seuss controversy, where the SUSSA state, decided to stop publishing a few of his titles because I think there were racist caricatures. 09:44:45 So we talked about how. Some libraries withdrew them, our library, for example, took them out of circulation for a few a year or so. 09:44:55 I've just until we didn't want our copy to get stolen since copies on eBay we're going for hundreds of dollars so we Temporarily took ours out of circulation and then put them back into the circulation again. 09:45:11 One of the, parts that we've got to at the end and I wish we could have discussed it more was looking at subject headings and seeing, you know, talking about how we want to be able to rely on vendors, you know, or Library of Congress, OCLC, to sort of help us. 09:45:30 Tackle these issues. At a larger scale than we can individually. And the topic of a homosaurus came up. 09:45:39 I wasn't familiar with that, but if you go to homosaurus.org it's How do they describe it here? 09:45:45 International link data vocabulary of LGBTQ terms that supports improved access to LGBTQ resources from within cultural institutions. 09:45:57 So we ended on that in order and I'm definitely going to explore that and see that we can use that at our library here at Buckingham. 09:46:03 Great, very interesting. Thank you, Dan. For the resource sharing a room I believe. Oh, as you were the, the sales here, the first one for whoever is speaking up for that room can hop on. 09:46:17 Sure. So hi everybody. We talked quite a bit. We, I think we started from how is it going? 09:46:25 Is it going well? And the working group the people on the in the meeting said that it does and that the interlabel on network is quick and reliable. 09:46:41 And people are happy about it. The where there was a quite a strong interest I'd say in creating a community of practice and an interest group. 09:46:58 For east to share information with each other and to think about policies together and other things. Some things that kinda went over to the next meeting were about the accurate information, keeping track of OCLC symbols for example and who is the lead to be talking with in the different members. 09:47:31 So we need to kind of do a better job. It seems around keeping track of the information. Around interlabel policies and members. 09:47:42 Etc. So that, that was great feedback. There was a conversation about free and how many libraries are offering free interlabel which is an expected best practice to all its members but we heard that some of the members maybe for various reasons and we are not sure what they wear, had to pay for the East, transactions and we were, thinking about a list of paying or non 09:48:19 paying or free just to make sure that we're avoiding situations by which east members are paying for So, it was a really good conversation and a lot, I think, of interest in engagement around this function and the options that East is providing. 09:48:42 Thanks. 09:48:43 Thank you. We just sound like we have some good follow up up there. The next session of resource sharing was Erica and Angie, whoever is speaking for that group. 09:48:55 Hi folks, just to piggyback on a lot of things that, has already mentioned, there was great interest in a resource sharing community. 09:49:05 And we talked a lot about. Creating a staff directory that's up to date, but also doesn't just include the contact information added institution but basic policy info like do you charge what IL system are you using? 09:49:25 What, how do you ship materials? Because as we think about the rotas or the custom holdings because as we think about the rotas or the custom holdings that we set up locally, or the custom holdings that we set up locally, these are important things that we set up locally, these are important things to understand and to know. 09:49:37 And we also talked about, kind of uncentering OCLC, and making sure that our resource sharing is vendor neutral. 09:50:09 And we're able to do those things regardless of what system we're using. And IDS logic was also mentioned, as a way to track our retention to grab the retention note that is available in our catalogs so you can run stats on East items and IL. 09:50:26 And then lastly, it would be super helpful to send out an email when a new East, member institution is added. 09:50:37 So for example, shares does this and IDS does this that would include that basic policy information that would be really helpful to the ILO practitioners as we add them to our systems and even more so I'm when the member is new to provide them with some helpful information. 09:50:57 Just about basics of IL, how things are done across the various systems, but it was a really loudly chat and I think there's definitely interest in a community to get a lot of these things moving. 09:51:09 Thanks. 09:51:12 Thank you. Again, and I think we'll these project team is let's talk about things to follow up on. 09:51:18 Oh, and finally we have east nuts and bolts and I believe the first session was facilitated by lives. 09:51:25 So we talked about, Adding LA Ch's, which a lot of people Didn't weren't really familiar with LHRs. 09:51:40 They weren't familiar with record. Manager in particular. And there was, I will say, an implicit request, but it's been highlighted in the notes document that the's been highlighted in the notes document that the documentation that is available for early hours is all from UCLC and it's available for early jars, that the documentation that is available for early hours is all from UCLC and it's apparently some people are having trouble understanding it and they would appreciate it if East wrote 09:52:02 their own. And it's apparently some people are having trouble understanding it and it's apparently some people are having trouble understanding it and it's apparently some people are having trouble understanding it and they would appreciate it if East wrote their own documentation that doesn't just point straight to I'm not offering to do that, although I would be willing to help. 09:52:09 And then we also had a conversation about basically the reallocation process like at what point if you discover that you are the thing you're holding, you can't retain it or it's not the right thing at what point you need to contact East and what which of those things you can do yourself because you said always have to contact East and now you can do some of it yourself like moving if it's just a better 09:52:38 record, you can move it. And there was a question that I wasn't a hundred percent sure I answered correctly, which was if you had originally committed to retain only a single volume of a multi-volume set and you now suddenly have the other volumes. 09:52:59 Is that considered a new retention? Or is that just different version of the existing retention. So that was that was what we got to. 09:53:13 Great. Thank you. And as a quick response, you're committed to retain what you committed to at the time. 09:53:19 Of retention if the new things come in from a set or what not that you want to retain, we certainly would love it if you added the retention, but we're not. 09:53:27 Not required to do so. Multi-volume sets are just the nightmare in a lot of ways. 09:53:32 As our last, Reporter out, I think at Jennifer. Yes. 09:53:37 Yeah, hi. Everybody. Yeah, so the second session of the Easter nuts and bolts. 09:53:43 Susan started us off by, 09:53:49 By kind of stating what the most common questions are that she gets and a lot of them are around scope of retentions. 09:54:02 Especially libraries being being concerned about whether they they don't want to keep certain things that they think are maybe are concerned about maybe in scope or whether they're another ephemera and this is really one of the rationale for east being more proactive in defining and, eliminating ephemera right up front as we heard about earlier in the session. 09:54:27 We then had a discussion sort of, surrounding Pascal's experience with, with the work that they're doing. 09:54:39 And Pascal's experience with, with the work that they're doing. 09:54:42 And, they have tried their system staff have tried to eliminate, ephemera before holdings are even sent to East for consideration. 09:54:48 So this seems to be reassuring to libraries who then have a smaller set of titles that are set, forward and they're not as concerned about whether they're gonna end up having retention, agreements for that, and they're looking at things, different, methodology for identifying things, looking at, different methodology for identifying things, looking at policies and call number wages and things of that sort. 09:55:10 We. Also talked about just sort of the issues around. Consortia and the lack of consistency perhaps with the data from different, different members. 09:55:28 Susan also asked, the consortial, members, whether they had any advice on, communication with, the consortia, whether it should be through, a social contact versus communications with individual members. 09:55:42 And the consensus seemed to be that it's easier to have the communications filter through the consortial representative. 09:55:55 Staff member rather than having emails going directly to the to the individual institutions because then there's a lot of individual conversations that need to take place about what what if the individual libraries responsibilities are really going to be as opposed to that of the consortia. 09:56:14 So, there's a lot of a kind of role of the consortium staff to try to kind of call them the fears and individual libraries about how much work they're gonna do and who's going to do it. 09:56:25 So and Susan really gave a shout out to Pascal as they're going through their their work right now and that the level of involvement isn't really wonderful. 09:56:38 And just to end our session on the same topic as the previous one, Susan also brought up the issues around multi-part monographs and reminded, everyone about how, when OCLC first came out with their registration process. 09:56:52 It did not include multi part monographs and East, declined to participate until it did. 09:56:58 So it's still an issue. They are still an issue. And that's where we ended up with that's where we ran out of time. 09:57:06 Great. Thank you. And with that, I'm gonna pass it over to Susan to wrap up the meeting. 09:57:12 Thank you very much, Sarah. So as we finish up today's meeting, I do have one final announcement to make. 09:57:20 I wanted to let all of you know that I will be retiring from East at the end of this calendar year. 09:57:27 The east board and the project team are aware of my plans and I'm committed to working with them. 09:57:33 As needed to make this next transition for East a successful one. As many of you know from kind of the early grant funded days of the 2015, 2016 to our work over the last year to transition to independence to today. 09:57:50 East has been and I believe remains a leader in moving shared print to the mainstream within academic and research libraries. 09:57:57 And as I take my leave, I do so confident in East's future. The East project team has 2 of the most experienced, talented and just plain fun to work with individuals that I've encountered over what has been a fairly lengthy career. 09:58:14 I'm very pleased that the East Board of Directors is engaged and committed to East's continued success. 09:58:21 I know they'll be working hard to craft this next transition for East. And you are a membership and others in the shared print community will I'm sure continue to support East important work and and for that I think each and every one of you. 09:58:37 And with that, let's go to the last slide of today's East member meeting. Which is to remind you that for those of you who just can't get enough of us, Sarah Matthew and I will be available for further conversation. 09:58:50 And reflection on today's meeting and the water cooler session scheduled for tomorrow at 10. And you can register, on the upcoming events, and the water cooler session scheduled for tomorrow at 10. 09:59:03 And you can register, on the upcoming events portion of the East Lib And with that, as always, thank you so much for your attention and contributions to today's member meeting, particularly those of you who presented facilitated sessions. 09:59:15 Note took and presented back. Thank you all. And particularly a shout out to Sarah Amato without whom this meeting could not have happened. 09:59:26 Thank you so much, Sarah. Take care, everyone. 09:59:31 Okay.